7 Best Email Management Software To Keep Your Email Professional

by Tracy Jackson

Last Updated on April 21, 2022 by Tracy Jackson

best email management software

Are you struggling to keep your email inbox clean and organized? Are you tired of dealing with spam and unwanted newsletters? If so, you need to check out the best email management software.

This blog post will review seven different software programs to help you keep your email inbox under control. We will discuss the key features of each program and the pros and cons.

Hiver is the best email management software for small businesses and teams. Hiver offers a shared inbox, allowing team members to collaborate on emails. Hiver also provides a variety of templates that you can use to automate email responses.

Let’s get started!

Disclaimer: If you buy something using the links in this article, I may receive a commission at no extra cost.

Know that I only promote stuff that I use and trust for my readers and the reputation of this site.

Hiver

Pros:

-Hiver is one of the best email management software because it offers a great way to keep your email organized and professional.

-The software makes it easy to find old emails, attach files, and set up rules for managing your inbox.

-It also integrates with Gmail, so you can use Hiver's features without leaving your inbox.

Cons:

-Hiver's interface can be confusing to some users, and it takes some time to get used to it.

-The software is not free, so you'll have to pay a monthly fee to use it.

-Hiver doesn't offer as many features as some of the other email management

SaneBox | Email Management for Any Inbox

Pros:

-Sanebox offers a 14-day free trial

-Has a user-friendly interface

-Offers features such as email snoozing, unsubscribing from newsletters, and managing multiple inboxes

Cons:

-Some users have found the interface to be confusing and difficult to use

-The features offered by Sanebox are not available on all email platforms, which can limit its usefulness

Front - Customer Communication Platform | Team Email

Pros:

-Can see who you need to follow up with

-Can set reminders

-Integrates with your calendar

-Helps you prioritize your emails

-Gives you the option to snooze emails

-Allows you to unsubscribe from unwanted emails

Cons:

-Does not have a free version

-The interface can be confusing to navigate

-Some features are only available in the paid version

Clean Email Inbox – Organize and remove emails you don't need

Pros:

-You can unsubscribe from unwanted emails with one click

-It is very easy to use

-The interface is clean and user-friendly

-You can create custom filters to organize your inbox

-It integrates with Gmail, Yahoo, Outlook, and other email providers

-It has a free trial

Cons:

-The free trial is only for 14 days and you have to pay for the full version to use all the features.

-Some users have reported that it can be slow at times.

-It doesn't have as many features as some of the other email management software programs on this list.

Email Analytics: Visualize your team's email activity in Gmail

Pros:

-The software provides users with an AI-powered assistant that can help manage their inboxes and automate tasks like scheduling emails, setting reminders, and more.

-EmailAnalytics also offers a suite of features designed to help users improve their email productivity, including email tracking, analysis, and coaching.

-The software integrates with popular email providers like Gmail, Outlook, and Exchange, making it easy to get started with EmailAnalytics.

Cons:

-EmailAnalytics is a paid service, so there is a monthly fee associated with using the software.

-The interface can be overwhelming for some users, as there are a lot of features and options available.

-The customer support team is not always responsive, which can be frustrating for users who need help using the software.

Help Scout: Shared Inbox, Help Center, & Live Chat Software

Pros:

-Help Scout is great for managing large amounts of incoming emails.

-The software makes it easy to keep track of conversations and follow up with customers.

-Help Scout also offers a number of features that make it easy to automate email management.

Cons:

-The pricing for Help Scout can be a bit high for some users.

-The interface can be a bit confusing for some users.

-Some users have reported that the customer service is not always responsive.

All Your Digital Marketing Tools in One Place - Sendinblue

Pros:

-The ability to automate email processes

-A wide range of integrations

-An intuitive interface

-Affordable pricing plans

Cons:

-There is no free plan available

-Some features can be difficult to use

What Is Email Management Software?

Email management software is a tool that helps you keep your email organized and professional. You can use it to manage multiple email accounts, create and manage email lists, track email activity, and more.

Many different email management software options are available, so it’s essential to choose one that best fits your needs. Here are seven of the best email management software options to consider.

The 7 Best Email Management Software

1. Hiver

Hiver - best email management software

Hiver is a great email management software that can help you keep your email professional. It offers a variety of features, including the ability to create custom templates, track email opens, and manage your contact lists. It also has a helpful customer support team that can answer any questions you may have.

If you’re looking for email management software that can help you keep your email organized and professional, Hiver is an excellent option.

Key Features:

Hiver main page
  • Hiver allows you to share emails with your team and collaborate on them in real-time. Collaboration is beneficial when coming to a consensus on certain decisions or projects.
  • You can also create templates for frequently used emails, so you don’t have to start from scratch every time. Templates save a lot of time and make your email communication more efficient.
  • Hiver also has a convenient snooze feature, which temporarily allows you to postpone emails. The snooze feature is excellent for dealing with many emails and needing to focus on other tasks.
  • Another great feature of Hiver is the ability to track email opens and clicks. This feature lets you see how effective your emails are and make necessary adjustments.
  • Finally, Hiver offers excellent customer support if you run into any problems. They’re always quick to respond and help you resolve any issues you may have.

Pros:

-Hiver is one of the best email management software because it offers a great way to keep your email organized and professional.

-The software makes it easy to find old emails, attach files, and set up rules for managing your inbox.

-It also integrates with Gmail, so you can use Hiver’s features without leaving your inbox.

Cons:

-Hiver’s interface can be confusing to some users, and it takes some time to get used to it.

-The software is not free, so you’ll have to pay a monthly fee to use it.

-Hiver doesn’t offer as many features as some of the other email management

Pricing:

Hiver offers a free 14-day trial.

Paid plans are as follows:

  • Lite at $15 per user per month, billed annually.
  • Pro at $39 per user per month, billed annually.
  • Elite at $59 per user per month, billed annually. You can also pay for these plans monthly at slightly higher pricing.
Hiver pricing page

Click here to check out Hiver!

2. SaneBox

SaneBox

SaneBox is an excellent option for email management software because it offers a wide range of features to help you keep your inbox organized. For example, it can sort your emails into different folders, so you can easily find what you’re looking for.

It also offers a variety of filters to help you manage your email more effectively. In addition, SaneBox provides several features to help you keep your inbox clean and organized, such as the ability to delete old emails and set up rules to move certain emails to specific folders automatically.

If you’re looking for an email management software that offers a wide range of features and is easy to use, then Sanebox is an excellent option.

Key Features:

SaneBox main page
  • Sanebox offers a variety of features to help you manage your email more effectively.
  • You can create folders to organize your email, set up filters to automatically sort incoming emails, and use the SaneLater feature to delay the delivery of certain emails.
  • Sanebox also provides an Email Templates feature that lets you quickly reply to common email queries.
  • There is a handy SaneNotify feature that alerts you when someone replies to an email you’ve sent.
  • Sanebox integrates with a variety of third-party apps and services, including Dropbox, Evernote, and Google Drive.

Pros:

-Sanebox offers a 14-day free trial

-Has a user-friendly interface

-Offers features such as email snoozing, unsubscribing from newsletters, and managing multiple inboxes

Cons:

-Some users have found the interface to be confusing and difficult to use

-The features offered by Sanebox are not available on all email platforms, which can limit its usefulness

Pricing:

SaneBox offers a 14-day free trial.

Paid plans are as follows:

  • Appetizer at $0.03 per day
  • Snack starts at $0.07 per day paid biyearly
  • Lunch starts at $0.12 per day paid biyearly
  • Dinner starts at $0.33 per day paid biyearly
SaneBox pricing page

Click here to check out SaneBox!

3. Front

Front

If you are looking for an email management software that will keep your email professional, Front is the perfect option. With Front, you can manage multiple email accounts, share emails with team members, and get real-time notifications when new messages arrive.

Front also offers a wide range of features that make it easy to organize your inbox and find the information you need.

Front is a great choice for businesses of all sizes. With its simple interface and powerful features, Front makes it easy to manage your email and keep your inbox organized. Front is available as a free trial, so you can try it out before you decide if it’s the right software for your business.

Key Features:

Front main page
  • Integrated with Gmail and Google Inbox
  • Actions such as Snooze, Archive, Delete, and Mark as Done
  • Can be used on mobile devices
  • Allows you to create multiple inboxes
  • Has a built-in chat function
  • Offers customer support

Pros:

-Can see who you need to follow up with

-Can set reminders

-Integrates with your calendar

-Helps you prioritize your emails

-Gives you the option to snooze emails

-Allows you to unsubscribe from unwanted emails

Cons:

-Does not have a free version

-The interface can be confusing to navigate

-Some features are only available in the paid version

Pricing:

Front offers the following paid plans:

  • Starter at $19 per user per month billed annually (for 2 – 10 users)
  • Prime at $49 per user per month billed annually (for at least 5 users)
  • Enterprise at $99 per user per month billed annually (for at least 10 users)
Front pricing page

Click here to check out Front!

4.Clean Email

Clean Email

Clean Email is one of the most comprehensive email management software available. You can use it to manage an unlimited number of accounts and it offers a wide range of features.

Clean Email has a powerful email filtering system that lets you organize, prioritize, and archive your emails with ease. It has an intuitive interface that makes it easy to find and manage your emails.

Clean Email also offers integrated support for Gmail, Yahoo, Outlook, and other email providers. It has a free trial that lets you try out all the features of Clean Email before you buy it.

Key Features:

Clean Email main page
  • Helps you keep your inbox clean and organized
  • Offers a variety of powerful filtering and sorting options
  • Allows you to create custom labels and folders
  • Provides helpful tools for managing your email contacts
  • Gives you the ability to set up automated rules for dealing with emails
  • Integrates with a variety of third-party apps and services
  • Comes with a free trial so you can try it out before you commit to anything

Pros:

-You can unsubscribe from unwanted emails with one click

-It is very easy to use

-The interface is clean and user-friendly

-You can create custom filters to organize your inbox

-It integrates with Gmail, Yahoo, Outlook, and other email providers

-It has a free trial

Cons:

-The free trial is only for 14 days and you have to pay for the full version to use all the features.

-Some users have reported that it can be slow at times.

-It doesn’t have as many features as some of the other email management software programs on this list.

Pricing:

Clean Email offers the following paid plans:

  • $9.99 per month for 1 account
  • $19.99 per month for 5 accounts
  • $29.99 per month for 10 accounts
Clean.Email pricing

Click here to check out Clean.Email!

5. EmailAnalytics

EmailAnalytics

EmailAnalytics is one of the best email management software because it offers a great way to keep your email organized and professional.

With EmailAnalytics, you can view opened and clickthrough rates for each email, get real-time alerts when an important email is read, and schedule emails to be sent at a later date. You can also track which emails are being forwarded and to whom, and integrate with Gmail, Outlook, and other email providers.

EmailAnalytics is also great for managing your email on the go. The mobile app makes it easy to keep track of your email even when you’re away from your desk.

Plus, you can use the app to set up alerts so you never miss an important email.

If you’re looking for an email management software that can help you keep your email organized and professional, EmailAnalytics is a great option.

Key Features:

EmailAnalytics main page
  • View opened and clickthrough rates for each email
  • Get real-time alerts when an important email is read
  • Schedule emails to be sent at a later date
  • Track which emails are being forwarded and to whom
  • Integrates with Gmail, Outlook, and other email providers
  • Works on mobile devices as well as desktop
  • Free trial with no credit card required

Pros:

-The software provides users with an AI-powered assistant that can help manage their inboxes and automate tasks like scheduling emails, setting reminders, and more.

-EmailAnalytics also offers a suite of features designed to help users improve their email productivity, including email tracking, analysis, and coaching.

-The software integrates with popular email providers like Gmail, Outlook, and Exchange, making it easy to get started with EmailAnalytics.

Cons:

-EmailAnalytics is a paid service, so there is a monthly fee associated with using the software.

-The interface can be overwhelming for some users, as there are a lot of features and options available.

-The customer support team is not always responsive, which can be frustrating for users who need help using the software.

Pricing:

EmailAnalytics offers a 14-day free trial.

Paid plans are as follows:

  • Individual at $4 per month, billed annually
  • Pro at $8 per month, billed annually
  • Enterprise at $12 per month, billed annually. You can also pay for these plans on a monthly basis at 20% more than the yearly cost.
EmailAnalytics pricing

Click here to check out EmailAnalytics!

6. Help Scout

Help Scout

Help Scout is an email management software that makes it easy to keep your email organized and professional. It offers a variety of features, including the ability to create custom templates, set up auto-responders, and track customer satisfaction.

Help Scout also integrates with a number of other business tools, making it a great option for businesses of all sizes.

If you’re looking for email management software that can help you keep your email organized and professional, Help Scout is a great option to consider.

It offers a variety of features that can make your life easier, including the ability to create custom templates, set up auto-responders, and track customer satisfaction. Additionally, Help Scout integrates with a number of other business tools, making it a great option for businesses of all sizes.

Key Features:

Help Scout main page
  • Automatic organization of your inbox with filters and labels
  • A “Do Not Disturb” mode to help you focus on what’s important
  • Integrations with your favorite productivity tools
  • A rich set of email templates to save you time

Pros:

-Help Scout is great for managing large amounts of incoming emails.

-The software makes it easy to keep track of conversations and follow up with customers.

-Help Scout also offers a number of features that make it easy to automate email management.

Cons:

-The pricing for Help Scout can be a bit high for some users.

-The interface can be a bit confusing for some users.

-Some users have reported that the customer service is not always responsive.

Pricing:

Help Scout offers a 15-day free trial.

Paid plans are as follows:

  • Standard at $20 per user per month, billed annually
  • Plus at $35 per user per month, billed annually
  • Company at $60 per user per month, billed annuallyYou can also pay for these plans on a monthly basis at a higher price.
Help Scout pricing

Click here to check out Help Scout!

7. Sendinblue

Sendinblue

If you’re looking for email management software that will keep your email professional, Sendinblue is the way to go.

With Sendinblue, you can easily manage your contact lists, create professional-looking emails, and track your results. Plus, there’s no need to worry about bounced emails or spam filters with Sendinblue.

Contact management is a breeze, and you’ll be able to keep your inbox organized and under control in no time. Sendinblue is the perfect email management solution for small businesses and busy professionals who need to stay on top of their email game.

Key Features:

Sendinblue main page
  • Unlimited contacts: With Sendinblue, you can have an unlimited number of contacts in your account, making it easy to keep track of your customers and prospects.
  • Segmentation: Sendinblue’s segmentation feature allows you to target specific groups of people with your emails, so you can send them the most relevant information.
  • Tracking and analytics: Sendinblue provides detailed tracking and analytics for your email campaigns, so you can see how well they’re performing and make adjustments accordingly.
  • Email templates: With Sendinblue, you can choose from a variety of email templates to save time when creating your campaigns. You can also create email templates to use.
  • Drag-and-drop editor: The drag-and-drop email editor makes it easy to create beautiful and effective emails, even if you’re not a design expert.
  • Autoresponders: Sendinblue’s autoresponder feature allows you to automatically send follow-up emails to your contacts, so you can stay in touch without having to lift a finger.
  • Integrations: Sendinblue integrates with a variety of popular software and services, so you can use it in conjunction with the tools you already use.

Pros:

-The ability to automate email processes

-A wide range of integrations

-An intuitive interface

-Affordable pricing plans

Cons:

-There is no free plan available

-Some features can be difficult to use

Pricing:

Sendinblue has a free forever plan.

Paid pricing plans are as follows:

  • Lite starts at $25 per month for 20,000 emails
  • Premium starts at $65 per month for 20,000 emails
  • Enterprise at custom pricing, depending on your needs.
376aed57 043d 435f b2f9 5d464a9abe8e

Click here to check out Sendinblue!

What Email Management Software Features Should You Look For?

When you manage email for a living, whether it’s for yourself or for a client, chances are good that you need more than just a simple inbox. You need something that can help you sort, prioritize, and respond to messages quickly and efficiently.

So, what features should you look for in email management software solutions?

  • A way to manage multiple inboxes:

If you have more than one email account, you need a way to easily check and respond to messages from all of them in one place. Look for software that lets you add multiple accounts and view them side by side.

  • Automatic sorting and filtering:

A good email management software will be able to automatically sort your messages into different categories (like “to-do”, “follow-up”, or “archive”) so you can easily find what you need. It should also be able to filter out messages based on criteria like sender, subject, or date.

  • A fast search function:

When you need to find a specific message, you should be able to do so quickly and easily. Look for software that lets you search your inbox (and any other folders you’ve set up) by sender, recipient, subject, or keywords.

  • Integration with other tools:

If you use other productivity tools, like a task manager or calendar, look for email management software that integrates with them. This will make it even easier to keep track of everything you need to do.

  • A clean and user-friendly interface:

You’re going to be spending a lot of time in your email inbox, so it’s important that the interface is clean and easy to use. Avoid email management software tools software that is cluttered or difficult to navigate.

  • A mobile app:

If you need to be able to access your email on the go, make sure the software you choose has a good mobile app. Email management apps allow you to manage your inbox even when you’re not at your desk.

  • Pricing:

Of course, you also need to consider the cost of the email management software. Look for something that fits within your budget and offers a free trial so you can try it out before you commit.

  • Collision detection: 

This is an important feature for those who manage email for a living. Collision detection allows you to see when two or more messages arrive in your inbox at the same time. This way, you can avoid accidentally responding to the wrong message.

  • Do not disturb mode:

This feature is great for those times when you need to focus on something else and don’t want to be interrupted by incoming messages. When Do Not Disturb mode is enabled, all new messages will be held in your inbox until you’re ready to deal with them.

  • Saved replies:

If you find yourself sending the same type of message over and over again, look for email management software that lets you save replies. This way, you can quickly insert a pre-written response into any new message.

  • Customer profiles:

If you manage email for a business, look for software that lets you create customer profiles. This way, you can easily keep track of important details like purchase history, contact information, and preferences.

  • Automated workflows:

This is a great feature for businesses that need to send out multiple emails on a regular basis. Automated workflows let you create email campaigns and automate the process of sending messages to your subscribers.

  • Reporting and analytics:

If you want to track the performance of your email campaigns, look for software that offers reporting and analytics. This way, you can see how many people opened your messages, clicked on your links, and unsubscribed from your list.

Now that you know what to look for in email management software, it’s time to start shopping around. Try out a few different options and see which one works best for you and your business.

Why is Email Management Important?

Email management is critical for any business. It allows you to keep track of all the important messages coming in and out and makes sure that nothing falls through the cracks.

What Are Some Tips On How To Manage Email?

There are a few key things you can do to manage your email more effectively.

  • First, you should create a system for handling email that works for you. This might mean creating folders for different types of emails or using labels to organize your inbox. Whatever system you choose, make sure it’s one that you can stick to.
  • Second, you should try to process your email regularly. This means checking your inbox and taking action on emails as they come in. If you let your email build-up, it can be overwhelming and difficult to manage.
  • Third, you should use some sort of filtering system to help you prioritize your email. This might mean setting up rules to automatically sort your email or using a tool to help you unsubscribe from unwanted emails.
  • Fourth, you should make sure you’re using an effective email signature. This is a great way to include your contact information and make it easy for people to get in touch with you.
  • Fifth, you should be careful about the way you use CC and BCC. Using these fields correctly can help you manage your email more effectively.
  • Finally, you should always be aware of the potential for security risks when using email. This means being careful about what information you share and never clicking on links from unknown senders.

By following these tips, you can make sure your email is more manageable and professional. Choose the tips that work best for you and put them into practice to take control of your inbox.

Best Email Management Software – FAQs

Q1. What Are Email Management Tools Used For?

Email management software is used to help businesses and individuals stay organized and manage their email inboxes. The software can help you sort, prioritize, and respond to emails quickly and efficiently.

Email management software can also be used to track email correspondence, schedule email messages, and set up automated responses.

Some email management software programs also offer features such as contact management, task management, and calendar integration.

Q2. How To Choose An Email Management Tool For Small Businesses?

Choosing the best email management software for your small business can be a daunting task. There are so many options on the market, and it can be hard to know which one is right for you. Here are seven factors to consider when choosing email management software for your small business:

Cost: How much can you afford to spend on email management software? There are a variety of options on the market, ranging from free to expensive. Consider your budget when making your decision.

Ease of use: How easy is the software to use? You want something that is user-friendly and easy to navigate.

Features: What features does the software offer? Make sure that the software has all of the features you need, such as auto-responders, contact management, and email templates.

Integrations: Does the software integrate with other programs? If you use other software programs (such as Google Calendar or Asana) for your business, you’ll want to make sure that the email management software you choose integrates with them.

Customer service teams: What kind of customer support does the company offer? If you have questions or run into problems, you’ll want to be able to reach customer service agents easily.

Reputation: What do other users say about the software? Do your research and read online reviews to get an idea of the software’s reputation.

Free trial: Does the software offer a free trial? This is a great way to try out the software and see if it’s a good fit for your business.

Keep these factors in mind when choosing email management software for your small business.

Q3. What Software Is Needed To Send An Email?

If you want to keep your email professional, you need to use email management solutions. This software will help you organize your emails, keep track of your contacts, and schedule email messages.

There are many different email management software programs available, so you will need to choose the one that best meets your needs.

Q4. How Do You Manage Email Overload?

If you’re like most people, your inbox is constantly overflowing with new messages. Trying to keep on top of all of them can be incredibly overwhelming, and often leads to important emails getting lost in the shuffle.

That’s where email management software comes in. These programs can help you take control of your inbox, and keep your email organized and professional.

Q5. Which Is The Better Free Email Management Software: Gmail Or Outlook?

Outlook is the best email management tool for those who need to juggle multiple email accounts, but it can be a bit overwhelming for users who only need one email account.

Gmail is a great choice for those who only need one email account and don’t need all the bells and whistles that Outlook offers.

Both Gmail and Outlook offer great features, but which one is the best for you depends on your needs.

If you need an email client that can handle multiple email accounts, then Outlook is the best choice. If you only need one email account and don’t need all the extra features, then Gmail is the best choice.

Conclusion

Hiver is the best email management software for small businesses because it offers team collaboration features and a variety of templates.

With Hiver, you can keep your email organized and professional. If you’re looking for email management software that will help you stay on top of your inbox, Hiver is the way to go.

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