7 Best Scan To Email Printer Devices To Streamline Your Business

by Tracy Jackson

Last Updated on April 7, 2022 by Tracy Jackson

best scan to email printer

When it comes to scanning and emailing documents, most people think of the inconvenience and lack of mobility that comes with using a desktop scanner.

If you’re looking for a better way to scan and email documents without having to sacrifice productivity, then you’ll want to check out the best scan to email printer devices on the market.

I recommend the Canon Pixma G7020 Megatank All-In-One Printer for its affordability and ease of use.

In this blog post, I will compare seven different all-in-one printers based on their features and price.

Disclaimer: If you buy something using the links in this article, I may receive a commission at no extra cost to you.

Know that I only promote stuff that I use and trust for the sake of my readers and the reputation of this site.

Brother MFC-L3710CW Compact Digital Color All-in-One Printer Providing Laser Printer Quality Results with Wireless, Amazon Dash Replenishment Ready
  • Useful for companies that scan and email documents on a regular basis
  • Fast and reliable (scanning speed of up to 30 ppm)
  • High-quality and accurate scans
  • Built-in duplexer
Epson WorkForce Pro WF-4740 Wireless All-in-One Color Inkjet Printer, Copier, Scanner with Wi-Fi Direct, Amazon Dash Replenishment Ready
  • All-in-one printer that can print, scan, copy, and fax
  • Color touchscreen display
  • Prints up to 24 ppm (black/color)
  • Has Wi-Fi Direct and Ethernet connectivity
  • Can print from mobile devices
HP DeskJet 2752B Wireless All-in-One Color Inkjet Printer for Home Office, White – Print Scan Copy – Icon LCD Display, 4800 x 1200 dpi, WiFi, Bluetooth, Hi-Speed USB, Instant Ink Ready
$159.00
  • All-in-one printer that can print, scan, and copy
  • Color touchscreen display
  • Print speed is up to 20 pages per minute (ppm) for black and white documents and up to 16 ppm for color documents
  • The printer has a 250-sheet input tray and a 50-sheet output tray
05/23/2022 12:12 am GMT
HP LaserJet Pro M404n Monochrome Printer with built-in Ethernet (W1A52A)
$328.90
  • fast multifunction printer that can handle large printing jobs quickly
  • 250-sheet paper tray
  • Easy to set up and use
05/23/2022 01:04 am GMT
Xerox WorkCentre 3345/DNI Monochrome Multifunction Printer, Amazon Dash Replenishment Ready
$499.99
  • Fast scanning speed
  • The scan to email feature is easy to use
  • Can scan multiple pages at once
05/23/2022 12:07 am GMT

Best Scan to Email Printer 

1. Brother MFC-L3710CW Digital Color All-In-One Printer

Brother MFC-L3710CW - best scan-to-email printer

The Brother MFC-L3700CW is a digital color all-in-one printer that can streamline your business.

It has a scan-to-email feature that allows you to send scanned documents directly to your email address, which can save time and effort.

The printer also has a duplex printing feature that prints on both sides of the paper, which can save you money on paper costs.

The Brother MFC-L3700CW also has a color touchscreen display that makes it easy to navigate and use.

Overall, the Brother MFC-L3700CW is a great printer for business owners who want to streamline their operations.

The Brother MFC-L3700CW has many features that can save you time and money, and it’s easy to use.

So if you’re looking for a way to improve your business efficiency, the Brother MFC-L3700CW is definitely worth investing in.

Key Features:

Brother MFC-L3700CW

-Print, copy, scan, and fax

-Wi-Fi connectivity and Near Field Communication (NFC) for easy printing from mobile devices

-Two-sided printing to save paper

-500 sheet capacity paper tray

-Low-cost replacement ink cartridges are available.

Pros

-The Brother MFC-L3770CDW printer is a great option for businesses that need to scan and email documents on a regular basis.

The device is fast and reliable, with a scanning speed of up to 30 pages per minute.

-The scanner on the Brother MFC-L3770CDW printer is also quite accurate, meaning that you can rely on it to produce high-quality scans.

-The Brother MFC-L3770CDW printer also features a built-in duplexer, which allows you to scan and print documents in both black and white and color.

Cons:

-The only downside of the Brother MFC-L3770CDW printer is that it is a bit expensive compared to some of the other options on the market.

However, the device offers high-quality performance and features that make it worth the investment.

Price

You can buy the Brother MFC-L3710CW printer here on Amazon.

Brother MFC-L3710CW Compact Digital Color All-in-One Printer Providing Laser Printer Quality Results with Wireless, Amazon Dash Replenishment Ready
  • Useful for companies that scan and email documents on a regular basis
  • Fast and reliable (scanning speed of up to 30 ppm)
  • High-quality and accurate scans
  • Built-in duplexer

2. Canon Pixma G7020 Megatank All-In-One Printer

Canon Pixma G7020 Megatank

If you’re looking for an all-in-one printer that can handle everything from scanning to faxing to emailing, the Canon Pixma G7020 Megatank All-In-One Printer is a great option.

It has a 100-sheet paper capacity, so it can handle large jobs easily, and it has built-in Wi-Fi so you can print from anywhere in your office.

Plus, it has a double-sided printing feature that saves you time and paper.

Key Features:

Canon Pixma G7020 Megatank

-Can print, copy, and scan

-Prints up to 18 pages per minute (ppm) in black and white, and up to 11 ppm in color

-Has a built-in ink tank system that can hold up to 30ml of ink

-Can connect wirelessly to your computer or other devices

-Compatible with Windows and Mac operating systems

-Has a one-year warranty

The Canon Pixma G7020 Megatank All-In-One Printer is a great device for small businesses or home offices.

It has all the features you need to print, copy, and scan documents quickly and easily. The built-in ink

Pros:

-Affordable: The Canon Pixma G7020 is one of the most affordable scan-to-email printers on the market.

-Compact: This printer is compact, making it easy to fit into small spaces.

-User-friendly: The printer’s controls are user-friendly and easy to navigate.

Cons:

 -Low page yield: The Canon Pixma G7020 has a low page yield, meaning you’ll have to replace the ink cartridges frequently.

-Slow print speed: This printer has a slow print speed, so it may not be suitable for businesses that need to print large quantities of documents quickly. Overall,

Price

You can buy the Canon Pixma G7020 Megatank All-In-One Printer here on Amazon.

3. Epson Workforce WF-4740

Epson Workforce WF-4740

This is a great choice for businesses that need to scan large documents quickly and easily.

The Epson Workforce WF-4740 can scan up to 34 pages per minute, making it one of the fastest scanners on the market.

It also has a 50-page automatic document feeder, so you can quickly scan large batches of documents.

The Epson Workforce WF-4740 also has built-in faxing and duplex printing, so you can save time and money by eliminating the need for separate fax and printer devices.

The Epson Workforce WF-4740 is a great all-in-one solution for businesses that need to scan, print, and fax large documents quickly and easily.

The Epson Workforce WF-4740 is one of the best all-in-one printer/scanner/fax machines on the market.

It’s fast, reliable, and easy to use, making it a great choice for businesses that need to scan large documents quickly and easily.

Key Features

Epson Workforce WF-4740

-Print, copy, scan, and fax functionality

-Wireless printing capabilities

-Built-in duplexer for two-sided printing

-30 pages per minute print speed

-250 sheet paper tray capacity

-Supports a variety of media types including cardstock, envelopes, and labels

Pros:

-The Epson Workforce WF-4740 is an all-in-one printer that can print, scan, copy, and fax.

-It has a color touchscreen display for easy navigation.

-Prints up to 24 ppm (black/color).

-Has Wi-Fi Direct and Ethernet connectivity.

-Can print from mobile devices.

Cons:

-The paper tray only holds 150 sheets of paper.

-The printer is a bit bulky and takes up a lot of desk space.

Price

You can buy the Epson Workforce WF-4740 here on Amazon.

Epson WorkForce Pro WF-4740 Wireless All-in-One Color Inkjet Printer, Copier, Scanner with Wi-Fi Direct, Amazon Dash Replenishment Ready
  • All-in-one printer that can print, scan, copy, and fax
  • Color touchscreen display
  • Prints up to 24 ppm (black/color)
  • Has Wi-Fi Direct and Ethernet connectivity
  • Can print from mobile devices

4. HP Deskjet 2752

HP Deskjet 2752

The HP Deskjet 2752 is a reliable and affordable printer that can scan documents to your email address.

It has an automatic document feeder (ADF) that allows you to quickly scan multiple pages at once, and it’s easy to set up and use.

Plus, the HP Deskjet 275 prints high-quality text and images.

Key Features

HP Deskjet 2752

-Print, scan and copy with ease using this versatile all-in-one printer

-Get high-quality prints time after time with HP Printforward design

-Easily connect your smartphone or tablet to print wirelessly

-Save money with HP Instant Ink: ink ordered by your printer is delivered to your door for as low as $0.99/month (subscription required)

-Set the printer up in minutes with the HP Smart app

-Manage printing tasks and scan on the go with the HP All-in-One Printer Remote app

Pros:

-The HP Deskjet 27552 is an all-in-one printer that can print, scan, and copy.

-It has a color touchscreen display for easy navigation.

-Print speed is up to 20 pages per minute (ppm) for black and white documents and up to 16 ppm for color documents.

-The printer has a 250-sheet input tray and a 50-sheet output tray.

Cons:

-The HP Deskjet 27552 does not have an automatic document feeder (ADF) for scanning or copying multiple pages at once.

-It only prints in black and white and color. There is no option to print in grayscale.

-The printer is not wireless and must be connected to a computer or laptop with a USB cable.

-The HP Deskjet 27552 is not compatible with Apple iOS devices.

-The printer has a low paper capacity of 250 sheets, which may not be sufficient for larger businesses.

Price

You can buy the HP Deskjet 2752 here on Amazon.

HP DeskJet 2752B Wireless All-in-One Color Inkjet Printer for Home Office, White – Print Scan Copy – Icon LCD Display, 4800 x 1200 dpi, WiFi, Bluetooth, Hi-Speed USB, Instant Ink Ready
$159.00
  • All-in-one printer that can print, scan, and copy
  • Color touchscreen display
  • Print speed is up to 20 pages per minute (ppm) for black and white documents and up to 16 ppm for color documents
  • The printer has a 250-sheet input tray and a 50-sheet output tray
05/23/2022 12:12 am GMT

5. HP LaserJet Pro M404n

HP LaserJet Pro M404n

The HP LaserJet Pro M404n is one of the best laser printers and is a great device for businesses that need to scan documents and send them via email.

This printer has a built-in scanner that can quickly convert paper documents into digital files that can be sent electronically.

It also has an automatic document feeder (ADF) that can hold up to 50 pages, making it easy to scan large batches of documents.

The M404n also has duplex printing, meaning it can print on both sides of a page, which can save paper.

Overall, the HP LaserJet Pro M404n is a great choice for businesses that need to scan and email documents on a regular basis.

If you’re looking for a reliable and affordable printer that can handle all your printing and scanning needs, the HP LaserJet Pro M404n is a great option.

With its built-in scanner and ADF, it’s easy to quickly convert paper documents into digital files that can be sent electronically.

Plus, its duplex printing capability helps save paper.

Key Features

HP LaserJet Pro M404n

-Maximum print speed of up to 40 pages per minute

-First page out time of as fast as eight seconds

-HP ePrint capability

-Wireless printing

-Two-sided printing

-250 sheet input tray and 50 sheet output bin

– USB port for printing from a USB drive

-Monthly duty cycle of up to 80,000 pages.

Pros :

-The HP LaserJet Pro M404n is a fast multifunction printer that can handle large printing jobs quickly. It also has a 250-sheet paper tray, which means you won’t have to refill it as often.

-This printer is easy to set up and use, so you’ll be able to start printing right away.

Cons:

-The HP LaserJet Pro M404n is not wireless, so you’ll need to connect it to your computer with a USB cable.

Price

You can buy the HP LaserJet Pro M404n here on Amazon.

HP LaserJet Pro M404n Monochrome Printer with built-in Ethernet (W1A52A)
$328.90
  • fast multifunction printer that can handle large printing jobs quickly
  • 250-sheet paper tray
  • Easy to set up and use
05/23/2022 01:04 am GMT

6. HP Officejet Pro 9015 All-In-One Printer

HP Officejet Pro 9015

If you’re looking for a reliable and efficient all-in-one printer that can scan documents to your email account, the HP Officejet Pro is an excellent option.

With print speeds of up to 21 pages per minute, this device can help you get your work done quickly.

Additionally, it has a 250-sheet paper tray capacity, so you can print out large projects without having to reload the printer multiple times.

And, thanks to its wireless connectivity, you can easily scan documents to your email account from anywhere in your office.

Key Features

HP Officejet Pro 9015

– Duplex printing, scanning, copying

– Automatic document feeder (ADF) for 50 sheets

– Connects to Wi-Fi and supports AirPrint

– Mobile printing from smartphones and tablets

– Low cost of ownership with high yield ink cartridges that print up to twice as many pages as standard cartridges

– One-year limited hardware warranty

Pros

-Fast print speed

-Professional-quality prints

-Low cost per page

Cons:

-Can be slow to start up when first turned on.

-Only prints in black and white.

-Ink can be expensive.

Price

You can buy the HP Officejet Pro 9015 All-In-One Printer here on Amazon.

7. Xerox WorkCentre 3345/DNI

Xerox WorkCentre 3345/DNI

If you’re looking for an all-in-one printer that can handle both scanning and emailing documents, the Xerox WorkCentre 3345/DNI is a great option.

This printer has a 50-sheet automatic document feeder (ADF) that makes it easy to scan large batches of documents, and it also offers wireless printing so you can print from your smartphone or tablet.

Plus, the WorkCentre 3345/DNI comes with built-in Google Cloud Print support, making it easy to print documents from anywhere in the world.

Whether you’re a small business or a large enterprise, the Xerox WorkCentre 3345/DNI is a great choice for streamlining your document workflow.

Key Features

-The Xerox WorkCentre 3345/DNI is a reliable and affordable all-in-one printer that is perfect for small businesses.

-It can print, scan, copy, and fax, making it a versatile device that can handle all your business needs.

-The WorkCentre 3345/DNI is also energy-efficient, helping you save money on your energy bills.

-This printer has a variety of connectivity options, including Ethernet and Wi-Fi, so you can easily connect it to your network.

-The WorkCentre 3345/DNI comes with a one-year warranty, ensuring that you will be covered if any problems arise.

-Xerox customer support is available 24/ hours a day, so you can always get help when you need it.

-The WorkCentre 3345/DNI is an excellent choice for small businesses that need a versatile and affordable all-in-one printer.

Pros:

-Fast scanning speed

-The scan to email feature is easy to use

-Can scan multiple pages at once

Cons:

-Only prints in black and white

-No duplex printing capability

Price

You can buy the Xerox WorkCentre 3345/DNI here on Amazon.

Xerox WorkCentre 3345/DNI Monochrome Multifunction Printer, Amazon Dash Replenishment Ready
$499.99
  • Fast scanning speed
  • The scan to email feature is easy to use
  • Can scan multiple pages at once
05/23/2022 12:07 am GMT

Features To Look For In An scan-to-email Printer

When you’re looking for a scanner that can do more than just scan documents, you need a machine that offers reliable scanning and emailing capabilities.

Here are some features to look for in an all-in-one printer with scan-to-email functionality:

Ease of Use:

The best scanners should be easy to set up and use.

Look for a scanner with a large, easy-to-read control panel that walks you through the scanning process step-by-step.

Scan Quality:

Of course, you want a scanner that produces high-quality scans of your documents.

Look for a machine with optical character recognition (OCR) capabilities so that your scanned documents are easy to read and searchable.

Scanning Speed:

If you’ll be scanning large batches of documents, you’ll want a scanner that can handle high volumes quickly.

Look for a machine with a fast scanning speed (measured in pages per minute) and an automatic document feeder that can hold multiple pages at once.

E-mail Capabilities:

In order to send scanned documents as attachments, your scanner must be connected to an e-mail account.

Look for a machine that supports popular e-mail providers such as Gmail, Yahoo! Mail, and Outlook.com.

Faxing Capabilities:

If you need to fax documents, you’ll need a scanner with faxing capabilities.

Look for a machine that can send and receive faxes, has a large memory to store incoming faxes, and supports popular faxing formats such as TIFF and PDF.

Storage:

A good scanner should come with plenty of built-in storage so you can save scanned documents for later use.

Look for a machine with an onboard hard drive or flash memory so you can store scanned documents without having to connect to a computer.

These are just some of the features to look for in an all-in-one printer with scan-to-email functionality.

By choosing a scanner that meets your specific needs, you can streamline your business and make document scanning and emailing a breeze.

Conclusion

Not all printers are created equal, and there are some clear winners in this list.

You can get really affordable printers that have an auto document feeder, print on photo paper, and the ability to send the scanned document directly to your email.

If you want to do all the tasks mentioned above, then the best scan-to-email printer for your business is the Canon Pixma G7020 Megatank All-In-One Printer.

It’s affordable and easy to use, making it a great option for any small business.

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